Our client is a large professional organisation with more than 3,000 employees working in scientific, medical and support services. The organisation plays a central role in the health system of Australia, and is funded almost entirely by the governments of Australia who manage the health system.

There has become a position available for an Office Manager / Personal Assistant to join the Medical Services team in their new West Melbourne office.  You will be reporting to and providing personal assistance to the Medical Services Manager Vic/Tas, and leading the administration team.

Primary responsibilities include:

• Lead and coordinate the Medical Services administrative support team
• Manage individual and team performance and development
• Assist in the orientation of staff members including the facilitation of any training requirements for the administration team
• Manage all travel and meeting arrangements for the Medical Services Manager and the Medical Services team
• Record and distribute minutes of meetings in an accurate and timely manner as required
• Liaise with the Medical Service Manager to identify priorities and resources required to deliver effective and efficient administration support to the Medical Services team

To be successful you must have:

• High level office management experience
• Personal / Executive assistance experience
• Understanding of medical terminology
• Strong administrative skills
• Demonstrated experience in leading a team to deliver outcomes
• Well developed interpersonal skills (including demonstrated ability to influence and negotiate with key internal & external stakeholders)

This is a fulltime, permanent position with an immediate start for the right candidate.

Telephone screening and interviews will commence immediately, so apply today to be considered for this position.  For a confidential discussion please contact Melissa Smidt on 03 9954 2167.