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We currently have a permanent opportunity for an experienced Administration Assistant / Receptionist in Brisbane CBD.
The Organisation-
Our client is involved with some of the most significant water infrastructure projects in Australia and around the world. From combating drought to dealing with water quality issues in times of floods, it can draw on its extensive global network of research, innovations, ideas and expertise.
The Role-
You will be responsible but not limited to;
• Greeting visitors to the office, ensure appropriate sign-in and direct them to the appropriate officer
• Answer telephone enquiries and direct them to the appropriate officer
• Responsible for Office day to day maintenance, which includes kitchen duties
• Assist with Regional Manager Diary management
• Liaise with Building Management to ensure the Project Office is maintained and issues resolved in a timely manner
• Distribution of petty cash to staff members and reconciliation as required
• Submission of Business Expenses for Office staff
• Maintain meeting room register
• Organise in-house meetings and events
• Maintain internal filing system using Filetrak
• Collect and distribute office mail and organise the despatch of outgoing mail including courier services
• Raising requisitions, receipt delivery dockets, and process customer invoices as required and in accordance with company policy for Project Office activities
• Maintain weekly transaction reports, ‘purchase order not receipted’ reports and ‘goods receipted not invoiced’ reports
• Preparation of documentation into relevant formats – Word, Excel or PowerPoint.
• Assist the Regional Manager in organising activities which support staff in their work and life balance
• Organise travel arrangements for staff as required
• Maintain sufficient stocks of stationery and other basic office requirements
• Undertake specific training as required by Finance Manager
Undertake other administrative and project related activities as requested by the Finance and Regional Manager
Experience Required-
Successful applicants must have demonstrated 2+ years experience within a Receptionist / Administrative Position. Furthermore, the envisaged candidate will have some accounts experience.
Intermediate to advance Microsoft Office skills are required- high-level Microsoft Excel skills are very highly regarded.
The Person-
You will have good communication and interpersonal skills, the ability to work in a team environment, well-developed organisation skills and a strong work ethic.
For any further enquiries please contact Mikaela Ireland on 07 3003 7714 or if this sounds like the role for you... Please apply now!
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